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- For exhibitors
- Plan trade fair presence
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an [Messe] exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
02.05.2025 | 12:00 AM
Start of hall allocation.
Sales
Sandra Horst
Download calendar entry
Sales Operations Managerin
Tel. +49 221 821-2495 -
Stand space
Mailing of stand confirmations
01.07.2025 | 12:00 AM
Starting about July 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation.
The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Support for exhibitors
Tel. +49 221 821-3998
Download calendar entry -
Invoice
Mailing of stand rental invoice
11.09.2025 | 12:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around September 2025.
Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Deadline 04.10.2025 for ordering in the service shop
04.10.2025 | 12:00 AM
Place your order through the service shop!
Deadline for ordering exhaust vent and compressed air installation
Deadline for ordering suspensions (from the hall celling)
It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Tel +49 221 821–3500
Download calendar entry To the service shop -
Services
Deadline 01.11.2025 for orders at Koelnmesse-Service-Portal
01.11.2025 | 12:00 AM
Place your order through the service shop!
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning*
- Deadline for ordering waste disposal*
- Deadline for ordering internet and telecommunications*
- Deadline for fire protection*
- Deadline for carpeting*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits
- Deadline for ordering advertising space
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Tel +49 221 821–3500
Download calendar entry To the service shop -
Services
Deadline 15.11.2025 for ordering in the service-shop
15.11.2025 | 12:00 AM
Deadline for ordering parking spaces for trucks/containers/trailers
Please note: Allocation is subject to availability.
To the service shop -
Trade Fair
GEMA registration deadline
20.11.2025 | 12:00 AM
Register musical reproduction/performance with GEMA.
GEMA CustomerCenter
11506 Berlin
Tel. +49 30 588 58 999
Fax +49 30 212 92 795
Download calendar entry -
Service
Deadline 20.11.2025 for ordering in the service-shop
20.11.2025 | 12:00 AM
Hostesses/stand staff and setup, dismantling and supporting staff
Service-Shop Hotline
Tel +49 221 821–3500
Download calendar entry To the Service shop -
Services
Deadline 26.11.2025 for ordering in the service-shop
26.11.2025 | 12:00 AM
Place your order through the service shop!
- Deadline for ordering furniture rental
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering room rental (office and conference rooms)
To the service shop -
Services
Deadline for ordering conference and office catering
26.11.2025 | 11:59 PM
Order via webshop of Aramark Restauration.
Aramark Restaurations GmbH
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
Download calendar entry To the Aramark webshop -
Advertising materials
Editorial and advertising deadline for the Marketing Package
27.11.2025 | 12:00 AM
Ordering the marketing package is obligatory and subject to a charge for every main exhibitor, co-exhibitor and every additionally represented company.
Please note the editorial and advertising deadlines.
NEUREUTER FAIR MEDIA GmbH
Tel. +49 201 365 47-230
Download calendar entry To the Media Shop -
Stand construction
Start of construction period
29.11.2025 | 7:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Tel +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Stand construction
End of construction period all halls
03.12.2025 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Tel +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Trade Fair
Start of the fair
04.12.2025 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening times -
Stand space
Application of co-exhibitors
07.12.2025 | 12:00 AM
Deadline for the registration of co-exhibitors*.
Co-exhibitors can be registered via the online application tool on INTERMOT website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Support for exhibitors
Tel. +49 221 821-3998
Download calendar entry To the online application -
Stand construction
Start of dismantling
07.12.2025 | 6:00 PM
Trucks will be permitted to enter from 8:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 07.12.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Tel +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Trade Fair
Hotel room reservations
07.12.2025 | 6:00 PM
Book your hotel accomodation for INTERMOT here.
Hotel and Travel Services
Tel. +49 221 821-3998
Download calendar entry To the booking portal -
Trade Fair
End of the fair
07.12.2025 | 7:00 PM
The opening hours apply to exhibitors. Visitors have access until 18:00.
To the opening times -
Stand construction
End of dismantling time
10.12.2025 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Tel +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Advertising materials
Order advertising materials
14.12.2025 | 6:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Tel. +49 201 365 47-230
Download calendar entry To the media shop -
Invoice
Mailing final invoice for services
23.12.2025 | 12:00 AM
The services used by an exhibitor at an event (e.g. electricity and water supplies, stand cleaning etc.) are invoiced after the conclusion of the event. Invoice amounts are payable immediately upon receipt.
Sales
Sandra Horst
Download calendar entry
Sales Operations Managerin
Tel. +49 221 821-2495